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Submitting Expenses
Panel Committee Members are entitled to reimbursement by
ELEXON for reasonable expenses properly incurred in attending
meetings or otherwise in conducting the business of their
committee.
This page sets out how Panel Committee Members should claim
expenses related to their respective committee’s
business. The process is different for those employed by a
company and for those working in an individual capacity;
specific details about the two processes are available
below.
Panel Committee Members are requested to use the most cost
effective travel available and to remember that expenses are
ultimately reimbursed by all BSC Parties. If a rail or a plane
journey is undertaken, standard, second-class or economy fares
are recommended. NOTE: Committee Members may travel first class
where confidential materials are being read. For travel by car,
ELEXON mileage rates are 40 pence per mile or 25 pence per mile
if your cumulative mileage total exceeds 10,000 miles.
Please note that only members of the committee
or alternates acting on behalf of or as members of the
committee may claim expenses.
Panel Committee Members employed by a company
1. Submit expense claim to your employer using your
employer’s procedures (e.g. your employer’s mileage
rate if relevant).
2. Request your employer to raise an invoice for ELEXON for the
claim amount.
3. Ensure that the invoice, or supporting schedules, includes
the following information:
- Panel Committee
- Meeting date
- Name of the Committee Member
- Amount claimed for each item (train fare, taxi fare,
airline ticket, hotel, mileage etc.)
- Supporting receipts (or copies)
Panel Committee Members working in an individual
capacity
If registered for VAT, please raise an invoice for ELEXON
for the amount to be claimed with supporting schedules as set
out above. If not registered for VAT, please send a letter to
ELEXON, with supporting schedules.
Invoices should be sent to:
The ELEXON Finance Department
4th Floor
350 Euston Road
London
NW1 3AW
Panel Committee Members claiming for the first time
Committee Members claiming for the first time will need to
provide various details in order to be added to ELEXON's
finance systems before invoices can be paid. Please speak to
the respective Committee contact as listed below who will be
able to organise this.
Further advice
If you have any queries, please contact the relevant member of
staff as detailed below: