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Modification Group Members - Submitting Expenses
Modification Group members can claim for reasonable expenses incurred in
attending meetings or otherwise in conducting the business of the Group. There
are different processes for those employed by a company and those working in an
individual capacity.
Modification Group members are requested to use the most cost effective travel
available and to remember that expenses are ultimately re-imbursed by all BSC
Parties. If a rail or a plane journey is taken, standard, second-class or
economy fares should be used. For travel by car, ELEXON mileage rates are 40
pence per mile or 25 pence per mile if your cumulative mileage total exceeds
10,000 miles.
Modification Group meetings are open to attendance by representatives of BSC
Parties, but only members of the Group can claim expenses. If you have any
queries, please contact Beatriz Massana by email at
change_delivery_admin@elexon.co.uk or by telephone on 020 7380 4372.
Modification Group Members employed by a company
-
Submit expense claim to your employer using your employer’s procedures (e.g.
your employer’s mileage rate if relevant).
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Request your employer to raise an invoice for ELEXON for the claim amount.
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Ensure that the invoice includes the following information:
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The Meeting date, the Modification Group and, if applicable, the Modification
Proposals considered;
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Name of the Modification Group Member;
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Amount claimed for each item (train fare, taxi fare, airline ticket, hotel,
mileage etc.);
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Supporting receipts (or copies).
Modification Group Members working in an individual capacity
If registered for VAT, please raise an invoice for the amount claimed and send
to ELEXON with supporting information as set out above. If not registered for
VAT, please send a letter to ELEXON, along with supporting information.
Invoices should be sent to:
The ELEXON Finance Department
4th Floor
350 Euston Road
London
NW1 3AW